Role: Customer Experience Executive – Exams Team 

Salary: £23,690 

Type of contract: Permanent, full time 

Hours: 35 hours per week, plus 6 weekend exam sessions per year (paid additionally at test day rates)   

Location: Covent Garden, London (Hybrid work option is possible) 

To Apply: Please send a CV and Cover Letter (no more than 1000 words) outlining how you meet the criteria for the role to recruitment-team@ihlondon.com 

 

About International House  

We are leaders in language teaching, testing, and teacher training with over sixty years of experience. We believe that by delivering quality language and communications training, we act as a force for change, bringing people together, enhancing mutual understanding and tolerance, and unlocking individual potential.    

 

Purpose of the Job: 

We are seeking a dedicated and organized Customer Experience Executive to ensure our customers have a positive and seamless experience with our services. You will be the main point of contact for our clients, addressing concerns, processing enquiries, and assisting with exam administration. You will also work collaboratively with various departments to support the efficient delivery of our services. 

 

Key Responsibilities: 

  1. Customer Enquiries & Secondary Services (50%)
  • Respond to candidate queries via phone, email, and face-to-face. 
  • Process institution copies, Enquiries on Results, One Skill Retakes, and payments. 
  • Assist with complaints, transfers, and cancellations. 
  • Manage secure materials as needed and deal with and distributing post. 
  • Use online test management databases. 

2. Application Processing (30%)

  • Process applications and payments through exam registration systems. 
  • Handle refunds, ID verification, and special requirements. 
  • Manage block bookings and forward them to the appropriate team.  

3. General Administration (20%) 

  • Answer phone calls and assist students with exam bookings. 
  • Help with test day preparation and post-test processing. 
  • Check and log live test materials, maintain stock records, and conduct security checks. 
  • Perform data entry and assist with the handling and packing of test materials.  

 

Person Specification: 

Essential Skills & Experience: 

  • Strong organisational and time management skills. 
  • High attention to detail and experience following complex systems. 
  • Excellent communication and customer service skills. 
  • Ability to work independently and escalate complex issues when needed. 
  • Confident in using various IT packages and handling financial records. 
  • Ability to prioritise tasks, work accurately under pressure, and manage numerical data. 
  • Flexible team player with a commitment to supporting staff, candidates, and the test centre. 

Desirable Skills & Experience: 

  • Previous experience in an exam or educational environment. 
  • Experience working with international clients. 

 

To access the job description for the role, please click here

 

What we can offer:  

  • 30 days of annual leave + 8 Bank Holidays 
  • Free language training for IH courses 
  • Perks at work 
  • 20% off all food and drink at the onsite Café 
  • Health Cash Plan 
  • Pension 
  • EAP by Bupa 
  • Cycle to work scheme  

 

Please note: If shortlisted, the interview will include two tasks: 

  • One is based on a specific scenario related to the role. 
  • One testing your technical skills relevant to the position. 

Please note that if you are successful at the interview stage all offers are subject to a right to work in the UK eligibility check, us receiving two references, a Disclosure and Barring Service Check and Police Check (if living abroad) that are considered satisfactory to IH London.  

We encourage fairness and equality in our Recruitment and selection process. Our shortlisting and interviewing will be carried out by more than one person: Internal members of interview panels are informed about the company’s recruitment and selection of staff policy. Interview questions will be related to the requirements of the job and not of a discriminatory nature.  

International House London’s Values: 

Ethical, Inclusive, Innovative, Passionate, Professional 

Do you need some help?

We are always happy to help you. Contact our team who can speak many languages.

Contact us